Conference Reimbursement
Conference Funding
In addition to adherence to the Boston College travel policy, please follow these guidelines very carefully to receive reimbursement for pre-approved conference-related expenses. Incomplete files or files not in compliance with these guidelines will be rejected. Reimbursement requests must be received during the same fiscal/academic year in which the conference took place and must be submitted no later than 30 days after the completion of travel.
Students in the Graduate School of Arts and Sciences may receive funding for one conference per academic year (June 1鈥揗ay 31). Students must complete and submit the to Associate Dean,听Christine Murphy for reimbursement. (Firefox is the recommended browser for submitting this form. 亚色影库 Credentials required.)
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Students presenting at a conference may request reimbursement for expenses related to said conference by completing the steps below. The maximum reimbursement is $350 for presenting GSAS students.
Students attending a conference but not presenting may request reimbursement for conference-related expenses by completing the steps below. The maximum reimbursement is $150 for attending GSAS students.
For all reimbursable expenses, we strongly advise against one student's purchasing or paying for other students; doing so makes the reimbursement process even more cumbersome.
Students must submit the听Conference Participants Form听to receive approval. (Firefox is the recommended browser for submitting this form. 亚色影库 Credentials required.)
Complete and sign the听亚色影库 Grad Student Expense Report. Be sure to include your Eagle ID# (first eight digits on your Eagle One Card).
No later than 30 days after the completion of travel, approved students must submit:听
- The completed form
- A copy of the conference program listing your presentation听
- Printed email approval from Dean听Murphy
- All original receipts and supporting documents
Tape all loose original receipts to a standard sheet of (8.5" x 11") paper, with your Eagle ID# written on each sheet. DO NOT staple anything, submit only single sided documentation. Completed paperwork should be submitted to Mara Stahl either by email at听stahlmar@bc.edu or in person to Gasson 108 unless you are in the following departments:
Biology
Contact Dina Goodfriend at听dina.goodfriend@bc.edu, or the Morrissey Service Center
English
Contact Chelsea Parsons at bcenglish@bc.edu
Philosophy
Contact Christopher Hanlon at christopher.hanlon@bc.edu
Physics
Contact Jane Carter at jane.carter@bc.edu
Psychology
Contact Michael Ring at michael.ring@bc.edu
Original boarding passes and print-out of itinerary are required. If the itinerary does not show the method of payment, you must also provide proof of payment. GSAS does not reimburse for costs related to the purchase of travel/trip insurance.
Original receipts are required.
Requires exact street address of destination, original receipts for road tolls and parking, if applicable. Include a print-out of the driving directions of the route you took, with the total miles from start to end. Also, include the names of other 亚色影库 students who rode with you.
Original receipts for rental car, road tolls, etc. Also, include the names of other 亚色影库 students who rode with you.
GSAS no longer funds meals for conference travel.听GSAS does not pay a per diem for conference-related travel. GSAS does not reimburse for alcohol, entertainment, or other expenses not directly related to the performance of the conference-related travel assignment.
Original hotel statements showing a method of payment and a zero balance are required. Each student should request such a statement in his/her own name.
For other dean-approved funding, students may request reimbursement by completing the following steps:
- Complete and sign the听亚色影库 Grad Student Expense Report. Be sure to include your Eagle ID# (first eight digits on your Eagle One Card).
- Submit to the Graduate School of Arts and Sciences, Gasson 108, the completed form, original receipts, and any other supporting documents.听
- Tape all original receipts to a standard sheet of (8.5" x 11") paper, with your Eagle ID# written on each sheet. DO NOT staple anything, only single sided receipts are acceptable.
- For travel-