Space Planning manages the University鈥檚 valuable asset of physical space. As part of IR&P, we work together to provide senior leaders with the data and considerations to assist in their decision making through the following services:
Review and programming of space requests including future programs
Analyses, planning, and recommendations for space utilization and allocation
Reporting of space for departments' use in their reports and planning efforts
Administration of EagleSpace, 亚色影库's comprehensive online space database
Space and Facilities Project Request
Complete the Space and Facilities Project Request form to formalize your project with Space Planning and Facilities Management. This system was formerly for Alteration & Renovation (A&R) requests, but has been upgraded to include all space and facilities requests, as detailed below. We will jointly review and coordinate all project requests, including any follow-up, scoping, or cost estimating procedures.
The Project Request System is available only within the 亚色影库 network; you must be on campus or use the Eagle VPN to access the site from off-campus.
A project request form is required for the following:
- Alterations and renovations. Program-driven requests for new space or requests for alterations and renovations to an existing space, i.e., any changes in space occupancy or utilization, leased space, temporary space, swing space, occupied, or unoccupied space.
- Large-scale maintenance. Requests for maintenance or replacements of large equipment, or buildings-level systems that are beyond work requests.
- Facilities engineering or architectural support. Requests to support building modifications, including but not limited to equipment installation, electrical upgrades, or fixture replacements.
Project requests are first reviewed for feasibility. IR&P and Facilities Management evaluate project requests by using a number of criteria, including square footage, cost, and University priorities. We will work with the requesting department to identify the best possible solution. A project is approved for implementation when senior administrators have approved the proposed scope and budget and authorized appropriate funding.
Do not submit a project request form for:
- Swapping of comparable full-time office space, which requires an email notification to Marise Fallon in IR&P and not a completed project request form.
- Minor maintenance items (e.g., heating or cooling repairs, minor electrical or plumbing, or housekeeping), which may be requested by filing a Work Order/Ticket.
Please contact Marise Fallon if you have any questions about whether you should submit a Space and Facilities Project Request form for your project.
- A department submits a project request using the Space and Facilities Project Request form. This involves describing the project request, specifying the necessary approvers, and verifying the information before submitting it to the first approver.
- As necessary, department chairs, deans, and directors will electronically approve the request.
- Upon VP/Provost approval, the request is electronically sent to Space Planning and Facilities Management.
- Space Planning and Facilities Management review the request with the department initiating the project along with the Dean, Vice President or Provost as required, to determine space feasibility and program/space scope.
- All project requests are prioritized by the Space and Facilities Project Review Group and submitted to the EVP. Priority considerations for projects will be assigned according to the following guidelines:
- Required by law/insurance
- Required by safety standards
- Directly related to the support of instruction 鈥� e.g., required to begin a semester
- Indirectly related to the support of instruction
- Funding availability
- Other
- If the request is limited to a simple space assignment with no capital costs and it is approved by the VP/Provost and EVP, Space Planning submits the space assignment to Facilities Management for implementation.